The CompuTrain Accounts Payable module is fully powered with complete integration with Purchase Order, Payroll, Capital Assets, General ledger, Utility Billing, etc. Setup Recurring Payments to speedup monthly, quarterly or annual input and the program will create vouchers automatically as they are due. Make partial payments to un-encumber funds and to release Purchase Orders as they are paid.
Posted Payroll sends withholding transactions such as taxes, insurance, etc. to Payables which creates a voucher for the correct vendor with the amount due.
Accounts Payable transactions may be charged against multiple funds, departments, etc. within a single invoice or purchase order.
- Set up recurring payments for vendors
- Enter the same bills that you pay every month with the line item, bank, vendor, frequency, amount (or leave at 0.00), etc. Such as:
- Phone bill, Utilities, Insurance, Dues, etc.
- Select the bills you want to pay and check for changes such as dollar amount and you are ready to print checks. No more entering in all your monthly bills.
- Program alerts you to payments that are due during the current month
- Select only those you wish to process
- Track payment balances and terms
- View purchase order and vendor payment history information
- Make partial payments, balance out orders, and reverse encumbered amounts
- Track expenses by Department or Project
- Warnings will notify the user when appropriated budget amounts are about to be exceeded
- Select a check run by range of Vendors, claim numbers, dates, invoices, purchase orders, individually, or just select them all!
- Use scanned signatures for printed checks (Password protected)
- Print vendor 1099’s