The Purchase Order module can fully integrate with the Accounts Payable module allowing you to send posted Purchase Orders directly to Accounts Payable and eliminating double entry. Also available is the Purchase Order Request feature that can allow multiple users put in requests from remote locations. These can then be combined with other requests to form a single PO to a vendor. The Purchase Order Module will also track your encumbered balances correctly as recommended by the SBOA.
- Set up recurring purchase orders
- Just like in Accounts Payable you sometimes have the same reoccurring Purchase Orders, so you create them and let the program do the work for you.
- Mark partially received orders and send only the received portion to Accounts Payable for payment
- When you are invoice for partial receipt of an order, select what you need to send for payment
- If later that partial backorder is canceled, cancel and complete the order which will un-encumber the funds
- Mark partial payments, balance out orders, and reverse encumbered amounts
- View purchase order history
- Store inventory items for vendors
- Check to see which vendor has the best price
- Check the lead time for different vendors on this item
- Search all vendors for an item
- Automatically fill in price, item number and description while creating PO’s
- Merge Purchase Order Requests into one or multiple PO’s
- Department heads create a purchase order request and you approve or disapprove by line item
- Notify the department heads of the status
- PO Requests can be entered from remote locations
- Track encumbered balances accurately as recommended by the SBOA